Automatic cut for normal working time and flexitime (CLOSED BETA)

Please note: This function is currently in the closed beta phase. If you want to test the function, please contact the support.

It is not yet clear whether this function will be included in the Regular Plan or in a higher plan in the future.

If employees have fixed normal working hours or a fixed flex time frame, the time recording should only start or end at a predefined time, regardless of whether the employee has clocked in earlier or clocked out later. 

As an administrator, the entries can be changed to the original times if, for example, the overtime was justified. 

1. Cut off booked times before/after normal working time

2. Configure working time frame for flexitime

1. Cut off booked times before/after normal working time

The following video explains all the functionality of the current beta (Video in German):

1.1. Configure normal working time

Create or open a working time model in "Administration" and name it.

Marker 1: Select "Configure (fictitious) normal working time" to display the "Weekdays and start/end times".

Marker 2: Enter the start and end times of the desired working days.

Marker 3: The target hours result automatically from the start and end times. 

Marker 4: Assign the working time rule.

Marker 5: Save the working time model or the changes.

1.2. Activate automatic cut in the working time rules

Open the working time rule that you assigned to the working time model under point 1.1.

Marker 1: Define whether the times before the start and/or after the end of the normal working time should be cut off.

Marker 2: Activate whether the cut should also be applied to project times.

Marker 3: Clarify in advance whether the cut of working times is legally permissible. 

Please note: If the working time rule is already active and you want to save the changes, you can decide whether you only want to update the rule (marker 1), in which case only future working times will be cutted, or whether you want to update and cut the recordings (marker 2). With this setting, the working times are being cutted retroactively up to the last time account balance.

Attention: The cut cannot be undone! Even if you deactivate the automatic cut function again, the previous times remain cutted and can only be adjusted manually!

1.3. Detect cut off working times

If working times have been cut off, validations are generated and the entries are marked with the validation sign.

If you edit the entry, you will also see the validation in the detail view.

1.4. Crediting actually booked time (agreed overtime)

As an administrator, you are allowed to edit times under "Reports/Working Time" via the edit menu, and correct the times if they were justified.

Note: Even for administrators, the times will be cut off if the corresponding working time model has been stored. So the times must also be corrected if they were justified.

If the times were corrected to the originally stamped time, the validation disappears.

2. Configure working time frame for flexitime

If you want to limit times to a flexitime frame, define this in the working time rules. Open the desired rule in the "Administration/Working time rules" or create a new rule.

Marker 1: Select "Flex Time" so that the "Flex time & core time" tab is active (marker 2).

Marker 2: In the "Flex time & core time" tab, define the earliest start and latest end times.

Marker 3: Define whether only before the start and/or after the end of the flex time frame is to be cut off.

Marker 4: If the project times are also to be cut off automatically, activate this setting.

Marker 5: Check in advance whether automatic cut is legally permitted (see note).

Now set the times for the earliest work start or the latest work end and save this information.

Attention: The cut cannot be undone! Even if you deactivate the automatic cut function again, the previous times remain cutted and can only be adjusted manually!

Check if the working time rule is assigned to the desired working time model.

If the specified frame has not been followed, you will see the validation icon on the right edge of the entry.

As an administrator, you are authorized to edit times under "Reports/Working time" using the edit menu and correct the times if they were justified. You can also see the original start of the working time in the detail view.

Note: Even for administrators, the times are cut off if the corresponding working time model has been stored. So the times must also be corrected if they were justified.

If the entries were corrected to the originally stamped time, the validation disappears. Only the validation for a working time outside the flex time framework will remain. It can be confirmed under "Validations" (see point 3: Automatic Validations - Functions for Admins/Team Leaders).