1. Create Working Time Type "Compensatory Leave", select Unit
Time Off, or compensation, is Working Time Type "Unpaid Time Off" and can be created in Administration/Working Time Types with "+Add Working Time Type".
We recommend "Half Day" or "Day" as unit. "Half Day" as the smallest unit allows your employees to enter either a full or half day of compensatory leave. Note: Category and unit cannot be changed later.
2. Who is allowed to track Compensatory leave
In the settings, you can decide if your employees are allowed to track time off, whether they have to apply for it, or whether employees can enter it themselves.
If you choose "By Request", an administrator (or team leader in the Enterprise Plan) must approve the time off. If you select "Tracking by user: Off", you as the administrator must enter the request yourself.
Note: You should keep the selection that is chosen when entering, because if you change from "By Request" to "By User", you will no longer be able to view the old entries under "Requests".
Tip: Track smaller units than day/half day by stopping the time recording. The balance will automatically be recorded in the hours account. Example: If an employee leaves 2hrs early, he stops the time tracking. In the time account you will see that the balance between planned working time (8h) and actual working time (6h) on this day is -2 hrs.
3. Unpaid Time Off on the Time Account
The working time type "Unpaid Time Off" is not counted as work and therefore shows a negative balance. So if a day has a planned working time of 7:42h and you have booked a day of compensatory leave, then -7:42h will be shown. The time compensation is shown in the time account with a balance of -7:42h.
4. Request compensatory leave, view in absence calendar
4.1 Enter or request compensatory leave as an employee
You can enter or request compensatory leave via the menu item Requests/Vacation & Absence with "+ Vacation & Absence".
Here you can also see that you have the option of a whole day or half a day if "Half Day" has been created as unit.
4.2 Entering compensatory leave for employees as administrator
As administrator you can enter compensatory leave for your employees via "Requests" and also "Approve immediately".
In the overview "Requests/ Request Approval" you can see all requested and approved absences.
Tip: You can mark the compensatory leave days in the calendar with the mouse. The request window will then open automatically with the selected period.
If the corresponding setting has been activated in Settings/Working Time, the compensatory leave days appear in the absence calendar. You can integrate the calendar into your own calendar. To do this, create your calendar links under [yourname]/settings/calendar and copy the URL. For instructions on how to share and integrate the calendar, see the documentation "Show time entries in calendar".