Configuring Working Time Types – timr Support

Next to the classic types of Attendance Time (e.g.: office time) now there also are types of 'Paid Time Off' which contain vacation, sick leave, etc.

This types of 'Paid Time Off' can be configured under Administration/Working Time Types.

1. Categories

timr supports the following categories:

Attendance Time
Vacation
Paid Time Off (e.g. sick leave)
Unpaid Time Off
Suspension

'Unpaid Time Off’ automatically includes all times which are not recorded. This means if one day has 8 target hours but no time is recorded timr will automatically show a minus of 8 hours. However, to nevertheless have an account of what really happened that day an 'unpaid time off' will be recorded. The balance in this case again will show a minus of 8 hours.

Attention: In general, you can edit working time types any time but you can’t change the category of the working time type. For example, you can change the name from ‘office time’ to ‘business trip’ but you can’t change the category of ‘office time’ from ‘attendance time’ to ‘paid time off’.

2. Units

Depending on the working time type you can also choose how it will be recorded.

For example, you can define if vacation time will be recorded per day or per half day. We recommend using the following configuration:

vacation: category = vacation, unit = half day

sick leave: category = paid time off, unit = day

The dialogue displaying the recording will then show the chosen unit. If you have chosen ‘minutes' detailed recording will be shown as opposed to the option ‘days’.

Note: You can edit working time types any time. However, you can’t delete a working time type if there are existing entries with this working time type.

3. Add Working Time Types

To define a new working time type click on “Add Working Time Type” and the Working Time Type dialogue box appears. You can define the ‘Name’, a ‘Short Name’, a ‘Category’ and the ‘Unit’ the working time type will be recorded with.

4. Absences - define tracking by user

For all absence types, you can define whether or not they may be recorded by employees.

If you have enabled the functions for leave requests for your timr account, you can also define whether or not a request is required for the respective working time type.

For information and instructions on absence requests, see this documentation on leave requests.

If you select the option "Off" for "Tracking by user", only a superior can enter this working time type for an employee.

If the option "By request" is selected, an employee must submit a request for the corresponding absence.

5. Edit Working Time Types

You can edit your working time types any time, for example renaming it. Just go to the editing button next to the working time type and click 'Edit Working Time Type'.

It is also possible to delete a working time type but only if no entries with this working time type exist.

To delete a working time type click on the button next to the working time type and choose ‘Delete Working Time Type’.

Then you'll be asked if you really want to delete the working time type. If you choose "Delete", your working time type is deleted.

This documentation shows you how to track your working time in timr.

6. Archive Working Time Types

You can archive working time types that are no longer needed. To do this, go to the edit icon and click on "Archive working time type".