1. Categories and Subcategories
2. Units
3. Add Working Time Types
4. Absences - define tracking by user
5. Edit Working Time Types
6. Archive Working Time Types
7. Recommendations for the Configuration of Working Time Types
Next to the classic types of Attendance Time (e.g.: office time) there also are types of 'Paid Time Off' which contain vacation, sick leave, etc. These working time types can be configured under Administration/Working Time Types.
1. Categories & Subcategories
1.1. Main categories
- Attendance Time
- Vacation
- Paid Time Off (e.g. sick leave)
- Unpaid Time Off
- Suspension
Note on the category "Suspension": Suspension means that the employment relationship is suspended, e.g. due to maternity leave, military service, etc. In this case, you can create a working time type with its own category "Suspension".
For the period of suspension (maternity leave, military service, etc.) you book this working time type for the respective employee. In doing so, timr will automatically enter target time = 0 and actual time = 0.
"Unpaid absences" are automatically also all times that have not been booked. So if a day has a planned working time of 8h and nothing has been booked on that day, -8h will automatically be shown for that day. However, in order to have a proof of what exactly was on the day and that nothing was forgotten on the day, an 'Unpaid absence' such as 'Time compensation' should be posted as a proof in this case. This will then also be calculated with a balance of -8h.
Note: You can always edit existing work time types and make changes. For example, you can rename a work time type. However, you cannot change the category of a working time type. This means, for example, that you can rename "Office time" (= attendance time) to "Business trip", but you cannot change the category from "Attendance time" to "Paid absence".
1.2 Subcategories of Attendance Time
The following subcategories are used to classify the main category "Attendance Time". With these values additional evaluations and reports are possible. Which information you can activate for timesheets can be found in the advanced settings for reports under 2.4.
- Present
- Work from home
- Away
Examples:
With the setting "Attendance time/Work from home", the home office days can be evaluated and then used for accounting.
The working time type "Business trip" can be specified by assigning the subcategory "Away".
2. Units
For each time type you can also choose how it is to be recorded. For example, you can specify whether leave can only be taken on a full-day basis or also on a half-day basis.
Depending on which unit you select, the dialog for the recording is then displayed. For example, with "smallest unit:minutes" the concrete time can be recorded, with day only one day can be selected, with "smallest unit:half day" you can choose between day and half day in the dialog. This setting is therefore recommended for vacations and time off.
Note: You can edit work time types at any time. However, if you want to delete a working time, there must be no entries with this working time type.
3. Add Working Time Types
To create a new working time type, go to the "Administration/Working time types" menu and select "Add working time type".
You can specify the "Name" of the working time, a "Short name", a "Category" and the "Unit" in which the working time type should be posted.
4. Absences - define tracking by user
For all absence types, you can define whether or not they may be recorded by employees.
If you have enabled the functions for leave requests for your timr account, you can also define whether or not a request is required for the respective working time type.
For information and instructions on absence requests, see this documentation on leave requests.
If you select the option "Off" for "Tracking by user", only a superior can enter this working time type for an employee.
If the option "By request" is selected, an employee must submit a request for the corresponding absence.
5. Edit Working Time Types
You can edit your working time types any time, for example renaming it. Just go to the editing button next to the working time type and click 'Edit Working Time Type'.
Attention: In general, you can edit working time types any time but you can’t change the category of the working time type. For example, you can change the name from ‘office time’ to ‘business trip’ but you can’t change the category of ‘office time’ from ‘attendance time’ to ‘paid time off’.
It is also possible to delete a working time type but only if no entries with this working time type exist.
To delete a working time type click on the button next to the working time type and choose ‘Delete Working Time Type’.
Then you'll be asked if you really want to delete the working time type. If you choose "Delete", your working time type is deleted.
This documentation shows you how to track your working time in timr.
6. Archive Working Time Types
You can archive working time types that are no longer needed. To do this, go to the edit icon and click on "Archive working time type".
7. Recommendations for the Configuration of Working Time Types
In addition to the attendance time, you can also record all absence times in timr. The categories (1.) and units (2.) explained above are available for this purpose. We recommend the following configuration:
Vacation: Type = Vacation, Smallest unit = Half day
Sick leave: Type = Paid time off, Smallest unit = Day
Medical leave: Type = Paid time off, Smallest unit = Minute
Compensation leave: Type = Unpaid time off, Smallest unit = Day (or half day)
Working from home: Type = Attendance time, Subcategory = Work from home.
Business trip: Type = Attendance time, Subcategory = Away
Parental leave: Type = Suspension, Smallest unit = Day, Tracking by user = Off
We generally recommend that you only record compensation leave using the working time type "Unpaid Time off" if a whole day of time off is taken. In this case, it would otherwise not be apparent from the time statement why the balance here is in the minus. Therefore, this is of course important for the proof. Compensation leave appears in the absence calendar. If you want your employees to be informed about half-day absences as well, select "Smallest unit = half day".
If an employee simply leaves early, working time is already booked on that day. In this case, it is therefore not absolutely necessary to record compensatory time. However, if this is relevant for better control, we recommend simply creating 2 working time types for time off. One is "Compensation leave day/half day" with the unit "day/half day" and the other is "Compensation leave by the hour" with the unit "minutes".
Note: Smallest unit = half day allows selection between day and half day.
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