3c. First steps - mileage tracking

Directly in timr you can use the manual timr drive log. It's also possible to use our automatic GPS-based mileage tracking app "Tour". This app can be synchronized with your timr account. This way you can create reports and analyses in timr. 

Overview of the 2 possibilities to track your mileage: 

timr drive log:

• Trips are recorded directly in timr
• Users can track their mileage with different cars 
• Data (like odometer standings, places, etc.) has to be entered manually

Tour milage tracking app:

• Tracking is done in the separate Tour smartphone app 
• Everything is tracked automatically via GPS 
• At the moment it's only possible to use the Tour app on your smartphone for 1 user and one car
• Connecting various Tour apps with 1 timr account is possible

Further info on the usage of the Tour in combination with timr are available at https://tourapp.io/timrintegration/

Below you'll get the most important infos on tracking your mileage with the timr drive log: 

1. Mileage tracking on your smartphone

2. Mileage tracking on the web

3. Adding trips manually 

4. Reports

5. Configure email notifications

1. Mileage tracking on your smartphone

1.1. Start a trip 

Marker 1: Choose a car.

Marker 2: The start mileage will be automatically suggested by timr or you can edit it manually.

Marker 3: You can choose if it is a business trip or a private trip.

Marker 4: If you're authorized you can edit the Start Date and the Start Time. timr automatically suggests the current time but you can adjust the Start Date and Time. 

Marker 5: Press "Start" to start timr mileage recording.

1.2. Stop tracking

This is an example for a running mileage recording. You can pause, stop or delete this recording by pressing on it. You'll then enter the details menu. 

Marker 1: The car can't be changed. 

Marker 2: If you are authorized to, you can edit the Start/End Date and Time before you Stop the running recording.

Marker 3: You can edit the start and end mileage.

Marker 4: You can define if the trip was a business trip.

Marker 5: You can insert your route, like: London - Birmingham.

Marker 6: You can add a "Purpose", for example: Meeting with Costumer.

Marker 7: You can define which person/company/... you've visited, for example: Delta Inc, Mr. Doe

Marker 8: When you click "Stop", the mileage tracking will be stopped.

Marker 9: You can delete the ongoing drive log record.

2. Mileage tracking on the web

• Go to t“Recording/Drive Log".
• Select the relevant car (Marker 1), you can add as many vehicles as you want in administration.
• timr always displays the current start date and time (Marker 2).
• Enter the start mileage (Marker 3). Following the first driver’s log entry, the previous end mileage is always displayed here.
• For a business journey (Marker 8), enter the data required by the tax authorities, such as route (Marker 4), purpose (Marker 5) and visited (Marker 6). (You don't have to enter this data immediately but we recommend that you enter these infos before pressing “Stop”.)
• Then press "Start" (Marker 9). 

You can enter the time format and duration in almost any form, you will find all the related details in the guide about time and date format.

3. Adding trips manually 

3.1. Adding trips on your smartphone

If you have the permission to do this, you can add records later on in the timr App. You can do this via the + symbol in the recording menus. 

3.2. Adding trips on the web

Choose the car (Marker 1) for which you now wish to record the journey. The Start/End Date and the Start Time are always the End Date and End Time of the last recorded driver’s log entry. timr always automatically suggests a standard journey of 30 minutes. You can edit the date and time (Marker 2 and 3) as you wish, the duration (Marker 4) will be automatically adjusted. The start mileage (Marker 5) will automatically always be set to the previous end mileage. So you just have to alter the new end mileage (Marker 6). For a business journey (Marker 7), enter the data required by the tax authorities, such as route (Marker 8), purpose (Marker 9) and visited (Marker 10) and press "Save" (Marker 11).

You can enter the time format and duration in almost any form, you will find all the related details in the guide about time and date format.

4. Reports

The timr drive log provides a detailed list of the fleet and its use by the employees. You can evaluate and print the tracked data to your company's fleet. The feature "Print/Export" offers you the possibility to create a PDF file with a history, which is required from the register office. 

Marker 1: You can select a "relevant period" for the report. You can choose the "user", the "car", the "Route/Purpose/Visited", if it was a "Business" trip and if the track is "locked" (unchangeable). The recorded times can be "rounded" in the desired form.

Marker 2: The "filtered" data are shown and you can print them in form of a report or export them.

Marker 3: Click "Print/Export" and you can choose a file. 

Marker 4: You can "add another drive log" and set status to "selected records" (marker 5).

Marker 6: If necessary you can also filter for inactive users and cars by enabling them for selection. 

4.1. Print/Export

timr allows to present the first collected and filtered data in the form of a report. The icon "Print/Export" (marker 3), offers you the possibility of a automatically created report containing the data. Because of previous configurations in "administration"/"settings" the report will be supplemented with the company logo and the company's address.

A special timr feature is to create a drive log report in a "PDF file with Revisions". To do that click, as shown in the screenshot, "PDF with Revisions". The PDF file contains all information needed for the register office. 

5. Configure email notifications

You can setup an email notification which users will get if their timr is still running after a certain time. To do this enter your personal settings menu.