Advanced Configuration General, Reports & Security

Contents

1. General

1.1. General
1.2. Features
1.3. API
1.4. Date and Time Format
1.5. Time matching required (Beta)
1.6. Show Timeline (Beta)

2. Reports

2.1. Reports
2.2. Logo
2.3. Export
2.4. Timesheet
2.5. Rounding & Signature Field
2.6. Automatic validations, sending results by mail (Closed Beta)

3. Security

To adapt timr to your company’s needs you can go to ‘Administration/Settings’. In this tab you can choose the general set up and report setup that fits your company in the best way.

1. General

1.1. General

Language: Set the default language for your account (Web Application), new users and email communication. 
Note: For your mobile devices the language depends on the phone/tablet settings.

Display User: Defining the "Display user", you can choose between "Firstname Lastname" (eg. John Doe), "Firstname L." (eg. John D.), "Lastname, F." (eg. Doe, J.), "Login" (eg. john.doe; was defined in "administration"/"tasks and users", "user"/"add user") or "Lastname Firstname" (eg. Doe John) . The selected display user  format appears in all areas and features of timr.

Primary Recording Tab: Here you can choose which tab will be displayed primarily in the Recording menu. You can either manually define whether working time, project time or the drive log will be displayed first. The second option you have is to choose the automatic tab selection. When you activate this, the working time tab is displayed first. If you the recording for working time the display will switch to project time.

Manual Breaks: If you want to know the exact time of breaks your employees have to use ‘Start’ and ‘Stop’ in the recording tab. To ensure that your employees do this you can deactivate manual breaks by choosing ‘Not Allowed’.

1.2. Features

Here you can choose which features you want to use. For example, if you only need working time and project time, you can disable the drive log.

1.3. API

"timr API" is used to integrate timr with other systems. If you need more technical information about this, please have a look at our article timr API. 

1.4. Date and Time Format

Date Format: Choose how you want dates to be displayed in timr.

Time Format: You can define how time should be displayed in timr.

First Day of the Week: You can specify which day should be the "First day of the week". You can select any day of the week, timr will use this day for all analysis and reports with a weekly time range.

Display Minutes as: Here you can define the representation of minutes in timr itself. You can choose between "minutes" and "decimal".

Show Time Zone: You have the possibility to define "Show Timezone". This is especially important if your employees are traveling in different time zones. By displaying the time zone you can avoid unnecessary confusions due to the time display. 

Decimal Separator: Setting the "Decimal Separator" you can choose whether the time is displayed in decimal with a "comma" (eg. 9,00) or with a "dot" (eg. 9.00).

1.5. Time matching required (Beta)

With this feature active, the devices time gets checked every time when the timr application is started on the smartphone or in the web application whether the time settings on the device matches the actual time. An internet connection is only required for this when rebooting the app, for example after it has been closed or after a device restart. After the check, it can still be used in offline mode.

If the times do not match, the recording cannot be started.

1.6. Show Timeline (Beta)

As in the apps, it is now also possible to use the Timeline in the web version. After activation, the new menu item "Timeline" appears for each user.

The Timeline combines working time and project time in one view. Here you'll get more information: Timeline - Combined Working Time and Project Time (Beta)

2. Reports

Reports are a great way of timr optimizing your business by tracking all times and evaluating all tasks/projects. Here you can define the settings for the representation of the reports.

2.1. Reports

Address in Reports: If you enter your "company's address", it will automatically appear under the logo (see 2. Logo) on the reports.

2.2. Logo

Select your company "logo" (marker 1) and "upload" (marker 2) it here. This logo will be automatically inserted into your reports.

2.3. Export

Column Separator: If you want to export the report as a file and import it into another tool, you can select a "Column Separator". You can choose between "Semicolon", "Tab" and "Comma". Attention: To avoid any errors in the presentation, check if your chosen option (comma, semicolon, tab) isn't used in the description or your records.

Separate Date and Time: The function "Separate Date and Time" serves the same purpose as the column separator. You can select if the date and time should separated when you export your data. If you don't want to link the timr reports with another program, we recommend using the default settings "comma" for the "Column Separator" and "No" for "Separate Date and Time".

Display minutes as: Here you can choose whether the time is displayed in minutes or decimal in the export file. For the display in timr mostly hh:mm (e.g. 1:30) is better, for the export often decimal (e.g. 1.5) is used. 

2.4. Timesheet

You can select here which information is shown on the time sheet:

• Show Notes
• Count Home Office Days
• Show Sum by Work Time Types
• Signature field for Employee
• Signature field for Employer

Activate Time sheet with notes to display notes from employees in the time sheet.

You will receive a time sheet when you balance a period.

If you have enabled the totals for the work time types, home office days, and signature fields, you will see this information on the last page of your timesheet:

2.5. Rounding & Signature Fields

Rounding: With the "Rounding" option, you can set separately for each function whether you want the time entries to be "Do not round", "Round", "Round up" or "Round down". This setting has an effect across all accounts. This means that all views, including those for your employees, under "Reports", in the dashboards and all exports are affected by this setting.

Minutes: You can choose here how detailed in minutes you want the rounding to be.

Signature fields: Depending on the activated function for your working time and project time reports, you can determine whether signature fields are inserted for employee and client/customer.

In the Drive log report, you specify whether the times should be displayed.

2.6. Automatic validations, sending results by mail (Closed Beta)

The results of the automatic validations can be sent by e-mail. Define here who should receive the validations (administrators, team leaders, employees). You also define here the time for the notification by mail (day and time).

A list of the results of the check for administrators/team leaders and for employees is available under "Reports/Validations".

3. Security

There are no password rules set by default, which means that the users can create any password.
To increase the security of passwords, you can set minimum requirements for passwords in the Security tab. To do this, click on ‘No password rules’ and select ‘Password rules’.

Now you can set various rules for the passwords:

Confirm the new settings by clicking on ‘Save’.

Note: These changes affect newly created passwords from this point onwards. Passwords that have already been created remain valid. However, if these are edited or newly requested, the new passwords must comply with the stored rules.