You can define working time rules for maximum working time limits and automatic breaks in timr.
To do this, go to the menu “Administration/Working Time Rules”.
To define new working time rules or automatic breaks, go to "+ Add working time rule" (marker 1).
If you want to edit existing working time rules, click on "Edit working time rule" (marker 2) next to the corresponding entry in the list.
Note: If you want timr to automatically book your breaks you have to assign the break model to your work schedule models.
1. Working Time Rules
You can define a maximum daily and weekly working time here.
If you specify a maximum daily and/or weekly working time, this is checked during the automatic validation of working times in timr. If there are any deviations, you will see a corresponding note in the time & vacation account.
Note: You will find more information about automatic validation here.
Attention: If you edit existing working time rules and there are time records that are not yet closed or balanced, they will be updated based on the changed rules. You will receive a warning in advance.
2. Automatic Breaks
Setting Automatic Breaks
Automatic breaks can be configured via Administration/Working Time Rules.
To define new break rules go to "+ Add working time rule" (marker 1).
If you want to edit existing break rules, click on "Edit working time rule" (marker 2) next to the corresponding entry in the list.
Normally a company only needs one model. However, if you need different break models for different parts of your company you can also create various models.
In order to define your break rules go to the "Breaks" tab.
In timr you can define two types of breaks:
Automatic Breaks
With an automatic break you can ensure that your employees abide by regulations regarding break time. If, for example, a break time of 30 minutes is legally required after 6 hours of work time you can define an automatic break in this form. timr then will automatically record this break time.
Fixed Breaks
You can define a fixed break at a certain time. If you have internal rules in you company for taking break time you can let timr automatically record these breaks.
Our example shows that on the one hand the automatic break after 6 hours of working time will be activated (marker 1). On the other hand the fixed break time of 15 minutes will be recorded between 9 o’clock and 9:15 o’clock (marker 2). Furthermore, you can choose if your break model should also be applied to project times (marker 3).
If you have defined a fixed break from 9 o’clock to 9:15 o’clock and you have chosen that this will be applied to project times, for example, for a project time record between 8:30 o’clock and 11 o’clock 15 minutes of break time will be tracked. The same is valid for an automatic break of 30 minutes after 6 hours of working time. In this case at 14 o’ clock there will automatically be tracked 30 minutes of break time also for a project time record from 13 o’clock to 16 o’clock.
NOTE: You can define the "shortest break time to take into account" (marker 4). This way you can decide that only certain manually added break times are taken into account for automatic breaks.
E.g.: You define the shortest break time to take into account with 10 minutes. Your break model is set with 30 minutes automatic break after 6 hours work time.
If now an employee manually records 10 min. break time, timr will only add 20 min. automatic break time after 6 hours work time.
If an employee manually records 5 min. break time, timr will add the whole 30 min. break time automatically.
How are break times tracked?
If for example, you have defined a break model like in our screenshot with a fixed break between 9 o’clock and 9:15 o’clock as well as with an automatic break of 30 minutes after 6 hours of working time, the following break times will be tracked:
Example 1: If the record shows working time from 8 o’clock to 11 o’clock -> 15 minutes of break time will be tracked automatically.
Example 2: If the record shows working time from 8 o’clock to 16 o’clock -> 30 minutes of break time will be tracked automatically.
Example 3: If the record shows working time from 8 o’clock to 11 o’clock and a manual entry of 10 minutes of break time in total there will be tracked 25 minutes of break time.
If for example, you just have defined an automatic break of 30 minutes after 6 hours of working time without an additional fixed break, the following break times will be tracked:
Example 1: If the record shows working time from 8 o’clock to 11 o’clock -> 30 minutes of break time will be tracked automatically.
Example 2: If an employee books 10 minutes of break time manually and the entry shows working time from 8 o’clock to 16 o’clock, 20 minutes of break time will be tracked automatically. This means in total 30 minutes of break time will be tracked.
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