Geofence for working time types

Overview

With the geofence for working time types, you define that a working time type may only be used at a defined location or within a defined radius.

Configuration happens centrally in the web application on the individual working time type; the location check itself only happens when booking in the apps. A wokring time type with an active geofence can only be started within the allowed area; if it is stopped outside the area, the app shows a warning and flags the record accordingly.

The geofence works as a point-in-time location check at the moment of booking, not as continuous location monitoring.
 

1. General notes

2. Setting up a geofence for a working time type

3. Booking in the app
 

1. General notes

• A geofence can only be set up for minute-based working time types in the attendance time category.
• For the location check, location access must be enabled for the iOS or Android app on the device.
• The check only runs in the apps.
• The geofence does not apply in the web application or at the terminal; there, bookings are possible regardless of position, the same as with the geofence for project times.
   

2. Setting up a geofence for a working time type

A geofence must be set up actively for each working time type as follows:

Step 1: Open Administration → Working time types

Step 2: Click the three blue bars next to a working time type and select Edit working time type.

Step 3: Open the Address and Geofence tab.

Step 4: Enter the address or set the position directly on the map.

Tip: You can also use the search bar.

Step 5: Check the determined position and adjust it if needed.

Step 6: Select the desired geofence radius. If you select Off, the address remains saved, but no location check is performed.

Step 7: Click Save.

3. Booking in the app

The location check happens when actually booking in the app.

Starting a working time

• When starting, the app checks whether the employee is within the defined geofence.
• If the position is within the allowed area, the working time is started.
• If no location is available or the position cannot be determined accurately enough, the working time cannot be started with this working time type.

Note: During an ongoing booking, changing to a working time type with a geofence is not possible. The position is only requested when switching or stopping. Changing the working time type during an ongoing booking would bypass the geofence and is therefore prevented.
 

Switching/stopping a working time

• If a working time is stopped outside the allowed geofence, the app shows a warning.
• The booking can still be stopped outside the geofence. The record then receives a review flag and is marked with the note "Stopped outside the geofence".
  This makes such deviations easy to evaluate and trace.