It's possible to change the work schedule model of your employees any time. For this take the following steps:
1. Balance the existing working time entries
If there are still working time entries which have to be balanced according to the old work schedule model, balance these entries first. Go to "Time Account" and use "Balance period".
2. Cancel planned vacations
If any leaves are planned or already approved for the new period, cancel them and re-enter them after the change of working time model.
3. Create the new work schedule model
Now you create the new model. Go to "Administration/Work Schedule Models" and use "Add Work Schedule Model". Further information on how to configure work schedule models you can find in our Documentation.
4. Assign the new work schedule model
4.1 Assign working schedule model
Lastly you have to assign the new work schedule model to your employee. For this you go to "Administration/Users" and to "Edit user".
Now you can select the new working schedule model and save the assignment. If planned vacation days were deleted in order to change the working schedule model, they can now be entered again.
4.2. Adjust vacation days
If the vacation entitlement changes with the working schedule model, adjust the value for "Vacation per year" accordingly. timr will automatically apply the new vacation entitlement starting with the next vacation year.
For the current vacation year you have to adjust the vacation entitlement manually with a correction in the menu "Reports/Time account" > "Correct vacation". For more information, see the documentation Correcting hours and leave balance.
5. Edit existing work schedule model
If you don't need the old work schedule model in the future, you can also just edit the target hours. Note: In this case too you have to balance existing working time entries beforehand (see 1.).
In order to edit the target hours of the existing work schedule model go to "Administration/Work Schedule Models" and choose "Edit Work Schedule Model" (gear symbol).
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