Automatic review of working time records

What is the automatic review of working time records?

The automatic review of working time records in timr assists you in checking your employee's time entries before balancing a period and creating a time sheet.

Possible errors of existing time entries and missing time entries are indicated and displayed as warning in the time account. 

When you balance a period all warnings are displayed there too. 

NOTE: The automatic review should help you to easier find incorrect records. However, you can ignore these warnings if they aren't relevant to you. It's possible to balance a period any time, even if warnings are displayed. 

Which warnings may be displayed?

The automatic review may display the following warnings: 

1. Working time recorded, but not a working day
2. Working time recorded on a holiday
3. Working time and sick leave recorded
4. Working time recorded on a vacation day
5. Working time and comp leave recorded
6. No holidays created for the current year
7. No working time recorded on a working day
8. Paid time off recorded, but not a working day
9. Paid time off recorded on a holiday
10. Vacation recorded, but not a working day
11. Vacation recorded on a holiday
12. Overlap in recorded Working Times

1. Working time recorded, but not a working day

You will get this warning if an employee has recorded working time at a day which is not defined as a working day according to his/her work schedule model. 

2. Working time recorded on a holiday

If an employee records working time on a holiday this message will be displayed. 

3. Working time and sick leave recorded

If working time and sick leave have been recorded on the same day, you will be notified.

4. Working time recorded on a vacation day

In case working time has been recorded on a vacation day this message will be displayed.

5. Working time and comp leave recorded

This message will appear if you have recorded working time and comp leave (for the whole day) at once.

6. No holidays created for the current year

At present you have to manually generate the holidays for each year. If you don't yet have generated the holidays for the current year the automatic review will let you know. 

7. No working time recorded on a working day

This warning will be displayed if an employee has not recorded working time on a day which is defined as working day in his/her work schedule model. 

8. Paid time off recorded, but not a working day

In timr you have the possibility to change the work schedule model of your employee. If you change the work schedule model without balancing all time entries before this change, this may result in incorrect working time records.

A possible case could be that an employee recorded paid time off on a day which originally was a working day but isn't one any more after changing the work schedule model. In this case a warning is indicated. 

9. Paid time off recorded on a holiday

If the holidays for the current year have not been generated yet, employees can record paid time off on holidays which occur on a working day according to the employee's work schedule model. If you later generate the holidays after all, you'll get a warning in the time account that paid time off was recorded on a holiday. 

10. Vacation recorded, but not a working day

In timr you have the possibility to change the work schedule model of your employee. If you change the work schedule model without balancing all time entries before this change, this may result in incorrect working time records.

A possible case could be that an employee recorded vacation on a day which originally was a working day but isn't one any more after changing the work schedule model. In this case a warning is indicated. 

11. Vacation recorded on a holiday

If the holidays for the current year have not been generated yet, employees can record vacation on holidays which occur on a working day according to the employee's work schedule model. If you later generate the holidays after all, you'll get a warning in the time account that vacation was recorded on a holiday. 

12. Overlap in recorded Working Times

This warning is displayed if working time records overlap.

Example:

A working time was created for 8am - 11am and another one for 9am - 10am