Automatic review of working time records

What is the automatic review of working time records?

The automatic review of working time records in timr assists you in checking your employee's time entries before balancing a period and creating a time sheet.

Possible errors of existing time entries and missing time entries are indicated and displayed as warning in the time account. 

When you balance a period all warnings are displayed there too. 

 

Example für a notice in the Time Account:

Example of a warning when you make a closure

 

NOTE: The warnings are intended to help you not to overlook possible incorrect entries. You can create a closing at any time despite existing warnings. After closing, these notes of the closed period will no longer be displayed.

You also have the possibility to configure under Administration/Settings/Working time which checks should be performed, or you deactivate the automatic check, then the notices will no longer be displayed.

 

Which warnings may be displayed?

The automatic review may display the following warnings: 

1. Working time recorded, but not a working day
2. Working time and full-day paid time off recorded
3. Working time recorded on a vacation day
4. Working time and full-day unpaid time off recorded
5. Working time and full-day suspension recorded
6. Working time and full-day attendance time recorded
7. There is still a running working time active
8. Allowed overtime exceeded
9. No holidays created for the current year
10. No working time recorded on a working day
11. Paid time off recorded, but not a working day
12. Paid time off recorded on a holiday
13. Vacation recorded, but not a working day
14. Vacation recorded on a holiday
15. Overlap in recorded Working Times
16. Exceeding maximum working hours

17. Core time is not covered by working time

18. Working time outside flex time framework

19. Working time during holiday

20. Working time inside weekly rest period

21. Working time inside Sunday rest period

22. Daily rest period is too short

23. Holiday rest period falls below 24 hours
24. Working time lasts over 24 hours
25. No working time recorded for half-day holiday

26. Project time to working time ratio was not achieved

27. Project time without working time

28. Project time durations exceed working time durations

29. Working time request pending

30. More than one validation message per day

 

1. Working time recorded, but not a working day

You will get this warning if an employee has recorded working time at a day which is not defined as a working day according to his/her work schedule model. 

 

2. Working time and full-day paid time off recorded

If working time and full-day paid time off i.e. sick leave have been recorded on the same day, you will be notified.

 

3. Working time recorded on a vacation day

In case working time has been recorded on a vacation day this message will be displayed.

 

4. Working time and full-day unpaid time off recorded.

This message will appear if you have recorded working time and i.e. comp leave (for the whole day) at once.

 

5. Working time and full-day suspension recorded

If a suspension (e.g. maternity leave) has been stored and working time has been booked, you will receive this note.

 

6. Working time and full-day attendance time recorded

This note appears if working time and additionally a full-day attendance was recorded.

 

7. There is still a running working time active

If you want to close a period and there is still an active time recording running in the background, you will get this hint.

 

8. Allowed overtime exceeded

If overtime has been defined in the working time rules and this limit is exceeded, this note appears.

 

9. No holidays created for the current year

At present you have to manually generate the holidays for each year. If you don't yet have generated the holidays for the current year the automatic review will let you know. 

 

10. No working time recorded on a working day

This warning will be displayed if an employee has not recorded working time on a day which is defined as working day in his/her work schedule model. 

 

11. Paid time off recorded, but not a working day

In timr you have the possibility to change the work schedule model of your employee. If you change the work schedule model without balancing all time entries before this change, this may result in incorrect working time records.

A possible case could be that an employee recorded paid time off on a day which originally was a working day but isn't one any more after changing the work schedule model. In this case a warning is indicated. 

 

12. Paid time off recorded on a holiday

If the holidays for the current year have not been generated yet, employees can record paid time off on holidays which occur on a working day according to the employee's work schedule model. If you later generate the holidays after all, you'll get a warning in the time account that paid time off was recorded on a holiday. 

 

13. Vacation recorded, but not a working day

In timr you have the possibility to change the work schedule model of your employee. If you change the work schedule model without balancing all time entries before this change, this may result in incorrect working time records.

A possible case could be that an employee recorded vacation on a day which originally was a working day but isn't one any more after changing the work schedule model. In this case a warning is indicated. 

 

14. Vacation recorded on a holiday

If the holidays for the current year have not been generated yet, employees can record vacation on holidays which occur on a working day according to the employee's work schedule model. If you later generate the holidays after all, you'll get a warning in the time account that vacation was recorded on a holiday. 

 

15. Overlap in recorded Working Times

This warning is displayed if working time records overlap.

Example:

A working time was created for 8am - 11am and another one for 9am - 10am

 

16. Exceeding maximum working hours

If the maximum daily or weekly working time specified in the working time rules in the administration is exceeded, you receive the following message:

 

17. Core time is not covered by working times

You receive this message if a core time has been defined but no time has been recorded in this time frame.

 

18. Working time outside flex time framework

If a working time outside the specified flextime frame was recorded, you will receive a corresponding message.

 

19. Working time during holiday

If the holiday rest is not observed and working time is recorded on a holiday, the automatic check will show you this message.

 

20. Working time inside weekly rest period

If your employees record working hours during the defined weekend rest period, the automatic validation will display this information.

 

21. Working time inside Sunday rest period

If you have defined a Sunday rest, but an employee records working time on a Sunday, you will receive this message.

 

22. Daily rest period is too short

If the daily rest period was underrun between 2 working days, timr displays a corresponding message in the time account.

 

23. Holiday rest period falls below 24 hours

If the holiday rest period is not observed, you will receive a notice.

 

24. Working time lasts over 24 hours

If the working time lasts more than 24 hours, you will receive this notice.

 

25. No working time recorded for half-day holiday

For example, if you have defined December 24 and December 31 as half holidays and employees have not entered any working time on these days, you will receive this message.

 

26. Project time to working time ratio was not achieved

If you have specified that a minimum amount of project time must be allocated to the recorded working time and an MA does not meet this requirement, you will receive a note in the time account.

 

27. Project time without working time

You can define that project times may only be recorded if working time is also recorded. If this requirement is not met, the automatic check will display this message.

 

28. Project time durations exceed working time durations

If more project time was recorded than working time in one day, you will receive a corresponding message.

 

29. Working time request pending

 

30. More than one validation message per day

It is possible that several warnings are displayed for one day. This depends on the working time rules you have configured.

Example: If you have defined a working time model in which Sunday is not a working day, you will receive a corresponding warning.
If you have also stored a flextime frame and weekend rest rules for the employee in question, these warnings will be displayed too.