Automatic review of working time records

What is the automatic review of working time records?

The automatic review of working time records in timr assists you in checking your employee's time entries before balancing a period and creating a time sheet.

Possible errors of existing time entries and missing time entries are indicated and displayed as warning in the time account. 

When you balance a period all warnings are displayed there too. 

NOTE: The automatic review should help you to easier find incorrect records. However, you can ignore these warnings if they aren't relevant to you. It's possible to balance a period any time, even if warnings are displayed. 

Which warnings may be displayed?

The automatic review may display the following warnings: 

1. Working time recorded, but not a working day
2. Working time and sick leave recorded
3. Working time recorded on a vacation day
4. Working time and comp leave recorded
5. No holidays created for the current year
6. No working time recorded on a working day
7. Paid time off recorded, but not a working day
8. Paid time off recorded on a holiday
9. Vacation recorded, but not a working day
10. Vacation recorded on a holiday
11. Overlap in recorded Working Times
12. Exceeding maximum working hours

13. Core time is not covered by working time

14. Working time outside flex time framework

15. Working time during holiday

16. Working time inside weekly rest period

17. Working time inside Sunday rest period

18. Daily rest period is too short

19. Project time to working time ratio was not achieved

20. Project time without working time

21. Project time durations exceed working time durations

22. More than one validation message per day

1. Working time recorded, but not a working day

You will get this warning if an employee has recorded working time at a day which is not defined as a working day according to his/her work schedule model. 

2. Working time and sick leave recorded

If working time and sick leave have been recorded on the same day, you will be notified.

3. Working time recorded on a vacation day

In case working time has been recorded on a vacation day this message will be displayed.

4. Working time and comp leave recorded

This message will appear if you have recorded working time and comp leave (for the whole day) at once.

5. No holidays created for the current year

At present you have to manually generate the holidays for each year. If you don't yet have generated the holidays for the current year the automatic review will let you know. 

6. No working time recorded on a working day

This warning will be displayed if an employee has not recorded working time on a day which is defined as working day in his/her work schedule model. 

7. Paid time off recorded, but not a working day

In timr you have the possibility to change the work schedule model of your employee. If you change the work schedule model without balancing all time entries before this change, this may result in incorrect working time records.

A possible case could be that an employee recorded paid time off on a day which originally was a working day but isn't one any more after changing the work schedule model. In this case a warning is indicated. 

8. Paid time off recorded on a holiday

If the holidays for the current year have not been generated yet, employees can record paid time off on holidays which occur on a working day according to the employee's work schedule model. If you later generate the holidays after all, you'll get a warning in the time account that paid time off was recorded on a holiday. 

9. Vacation recorded, but not a working day

In timr you have the possibility to change the work schedule model of your employee. If you change the work schedule model without balancing all time entries before this change, this may result in incorrect working time records.

A possible case could be that an employee recorded vacation on a day which originally was a working day but isn't one any more after changing the work schedule model. In this case a warning is indicated. 

10. Vacation recorded on a holiday

If the holidays for the current year have not been generated yet, employees can record vacation on holidays which occur on a working day according to the employee's work schedule model. If you later generate the holidays after all, you'll get a warning in the time account that vacation was recorded on a holiday. 

11. Overlap in recorded Working Times

This warning is displayed if working time records overlap.

Example:

A working time was created for 8am - 11am and another one for 9am - 10am

12. Exceeding maximum working hours

If the maximum daily or weekly working time specified in the working time rules in the administration is exceeded, you receive the following message:

13. Core time is not covered by working times

You receive this message if a core time has been defined but no time has been recorded in this time frame.

14. Working time outside flex time framework

If a working time outside the specified flextime frame was recorded, you will receive a corresponding message.

15. Working time during holiday

If the holiday rest is not observed and working time is recorded on a holiday, the automatic check will show you this message.

16. Working time inside weekly rest period

If your employees record working hours during the defined weekend rest period, the automatic validation will display this information.

17. Working time inside Sunday rest period

If you have defined a Sunday rest, but an employee records working time on a Sunday, you will receive this message.

18. Daily rest period is too short

If the daily rest period was underrun between 2 working days, timr displays a corresponding message in the time account.

19. Project time to working time ratio was not achieved

If you have specified that a minimum amount of project time must be allocated to the recorded working time and an MA does not meet this requirement, you will receive a note in the time account.

20. Project time without working time

You can define that project times may only be recorded if working time is also recorded. If this requirement is not met, the automatic check will display this message.

21. Project time durations exceed working time durations

If more project time was recorded than working time in one day, you will receive a corresponding message.

22. More than one validation message per day

It is possible that several warnings are displayed for one day. This depends on the working time rules you have configured.

Example: If you have defined a working time model in which Sunday is not a working day, you will receive a corresponding warning.
If you have also stored a flextime frame and weekend rest rules for the employee in question, these warnings will be displayed too.