Advanced Configuration Working Time

In the "Administration/Settings" menu you have advanced settings for working time tracking.

1. Working Time

2. Absence Calendar

3. Absence Requests

4. Validations

5. Apps

1. Working Time

1.1. Recording time

The "Recording time" setting is a very important option for you as an entrepreneur. Here you can specify whether your employees can change the recording time independently (for example, if a job takes longer, or the employee forgets to press pause once) or that the employees can not change it but only administrators or team leaders (in the Enterprise plan).

For details, please see: Editing time

Usually, we recommend starting with "Recording Time" = "Changeable by user" at least within the first 2 weeks. During this time, each employee can get used to timr and it's instantaneous time tracking approach. It's very convenient if you realize at 8:30 that you've forgotten to start at 8 and you can simply correct your fault without having to bother anybody else to correct the fault.

Note: Every modification of the entries is marked with the symbol:  There is no possibility to manipulate an entry without getting marked the change.

1.2. Display Minutes as

Here you can set how the minutes should be displayed in the time sheet. We recommend to display the minutes in the time sheet in decimal because this makes it easier for you to sum up the time. To give an example seven hours forty-five minutes would look like either in "minutes", 7:45 or in "decimal" 7.75.

1.3. Allow Working Time Recording via Mobile App

By default, this setting is activated, time recording is possible via the mobile app. If all employees should only record working times via the web app, for example because they do not work on construction sites, then you can disable recording via the app.

Note: This setting only affects the mobile apps (iOS and Android). Time recording via the terminal is not affected by this setting. 

2. Absence Calendar

You have the possibility to display vacation entries as well as paid time off and unpaid time off in your calendar. You can choose if this calendar is only available for admins or for all users. More information: Absence calendar view and calendar link sharing.

In the Enterprise Plan, you can specify whether employees can see their own absences, the absences of team members, and/or the absences of all employees in the calendar, and toggle between views.

3. Absence Requests

Marker 1: Define here who is allowed to approve absence requests:

• Administrator

• Substitute, or

• Specific user

If you have activated Advanced Permissions (Enterprise Plan), you can configure a multi-level approval process here.
Learn more here: Absence Requests

Marker 2: If this option is active, the approving role receives an email for each request. The request can be approved or rejected directly from this email.

Marker 3: Email notification for status change to:
Here you can enter any email address that should receive a notification when the status of a request changes.
This is useful, for example, if the HR department should be informed but not have approval rights.

Marker 4: If Advanced Permissions (Enterprise Plan) are enabled for your account, you can not only configure multi-level approval rules, but also define whether team leaders are generally allowed to approve absence requests — regardless of the defined approval process.
For more details, please see: Absence Requests

Marker 5: If a substitute is required for a specific working time type, you can define here who can be selected as a substitute — either from all users or only from the team members.
For more details, see section 2: Substitutes for absences

4. Validations

timr offers an automatic check of the working times. In this process, the recorded times are checked for plausibility. The following settings are available:

4.1. Check overlaps

If you activate this function, timr supports you in checking the working times with regard to overlaps. For example, if a day is clocked in from 8 - 12:50 and manually clocked from 12:30 to 17:00, timr will detect this overlap and notify you. You can find more details in the documentation about overlaps.

4.2. Validate Working Times

This function supports you in the administration of the hours and vacation account. timr checks the working time rules and alerts you to missing working time entries or possible incorrect bookings. For more details, please refer to the documentation on automatic review of working times.

4.2.1. Validate all Rules

All rules are checked when the slider is green.

4.2.2 Individual setting which rules are checked

By deactivating the green slider (see marking) you get a list of all checkable rules. You can scroll through the list and define the checks individually.

5. Apps

5.1. Location tracking in timr Apps

For time tracking with the timr app on your smartphone location tracking is available. If activated, the position for the start and end time is tracked.  

In the settings of your timr account you can define general rules for position tracking (Marker 1).

You can specify whether location tracking is required in order to record time with the smartphone app and how accurate the location tracking should be.

You can also enable automatic deletion (Marker 2) or manually delete saved locations (Marker 3).

For more information on these settings, please see our documentation article: Settings for position tracking.

5.2. Start/Stop Reminders (Beta)

In the app, you can enable Start/Stop reminders.
These can be either location-based (Marker 4) or based on recording behavior (Marker 5).
Users receive a push notification on their smartphone as a reminder.

5.2.1. Location-based Start/Stop Reminders

With location-based Start/Stop reminders, the app remembers the locations where a user regularly clocks in.
When the user arrives near or leaves one of these locations and there is no active or still active time recording, timr sends a reminder.

You can choose from the following options:

• User defined: No account-wide setting — users can configure reminders individually in the app.

• Disabled: Users do not receive reminders.

• Small radius (50 meters): Users receive a reminder when entering or leaving a radius of about 50 meters.

• Large radius (500 meters): Users receive a reminder when entering or leaving a radius of about 500 meters.

5.2.2. Behavior-based Start/Stop Reminders (Beta)

With behavior-based Start/Stop reminders, timr analyzes the user’s recording patterns and sends a reminder to start or stop time tracking if it appears to have been forgotten.

You can choose from the following options:

• User defined: No account-wide setting — users can configure reminders individually in the app.

• Enabled: The setting is active for the entire account.

• Disabled: The setting is inactive for the entire account.