Based on the stored rules, working times are automatically validated by timr. The results of these validations can be found in the time account, in the reports under working time, project time or drive log and under reports/validations, as described here.

Video Overview (in German)

Table of Contents

1. Activate Validations
2. Overview Validations
3. Approve or reject Validations
4. Check Validations in the Time Account View
5. Weekly summary emails

1. Activate Validations

In order to activate the new features of the validations, click on "Validations", then "Activate".

2. Overview Validations

Under "Validations" you will find a list of all validations to stored working time rules.

There are four different statuses that simplify the management:

Open: New validations initially appear as "open".

Acknowledged: The employee has the option of setting the validation to "confirmed" from their side. This is displayed to the team leader or administrator accordingly.

Confirmed: The team leader or administrator then has the final opportunity to approve the review.

Closed: With a time account balance, the validations of the associated working times are automatically set to the status "closed", regardless of the previous status. This status can also be selected manually.
However, the status of the project time validations remains unaffected by a time account balance.

Note: The status does not necessarily have to be changed. A time account balance can also be made for time entries with open validations.

The display in the menu implies the number of open validations. The first number refers to the personal validations, the second to those of the team (team leader) or of all users (administrator).

2.1 View Manager

Marker 1: Select the time period. You can choose between "Year" and "Total".

Marker 2: Administrators and team leaders can choose between "Personal" for their own warnings and "Manager" for the warnings of all employees or team members.

Marker 3: Select the Organization (Enterprise Plan).

Marker 4: Select validations by status. The choices are All/Open/Acknowledged/Confirmed/Closed, and the combinations "Open or Acknowledged" or "Open or Acknowledged or Confirmed".

Marker 5: Choose the category.

Marker 6: Select "All" users, or narrow down to individual users.

Marker 7: Filter by severity.

Marker 8: Notes can be printed as PDF, or exported as XLSX, DOCX or HTML.

Marker 9: Confirm records (see point 2).

Marker 10: The warning note indicates the urgency of a warning, depending on the color.

2.2 Personal view

For the personal view, see View Validations for Employees.

2.3 Print or export list of reviews

To conveniently review the validations, you can either open a second browser window in parallel, or download the notices as a PDF or export file.

3. Approve or reject validations

As an administrator/team leader, you can approve validations, in which case they will no longer appear in the overview. 

If you want to take back an approval, filter for "Confirmed" in the status. Use the editing menu to set the entry back to "Open".

If entries have already been checked and are acknowledged by employees, you can use the "Acknowledged" filter to narrow them down and approve them or set them back to open.

Use the bulk action to quickly and easily change the status of several validations at once.

4. Check Validations in the Time Account view

The listing of the checks will also be displayed in the "Time Account/All Accounts".

You can see the current status of the Validation, e.g. "Open", "Acknowledged" or "Confirmed".

Marker 1: Validations acknowledged by employees.

Marker 2: Switch to the "Reports/Validations" window via the "Show Validations" link.

If a period is balanced, the validations will no longer appear, but can be filtered in the Reports/Validations view using the "Closed" status. For details, see Balance Periods.

If you do not want certain validations to be displayed, you can change the rules for the validations (see Configuration of Working time under Point 4 Validations).

5. Weekly summary email

There is the possibility to automatically send an email with a weekly summary of validations to certain users.

Under "Administration/Settings" in the "Reports" tab, you can specify who should receive the checks (administrators, team leaders, employees). You can also configure the time of dispatch here.

Documentation about Validations:

Overview of Validations: Automatic review of working time records

Activate / deactivate Validations: Advanced Configuration Working Time

Automatic validations for Employees: Automatic validations - for employees