To optimize team organization, timr provides an absence calendar that displays the absences of all users. In the Enterprise Plan, the calendar for team members is additionally available for selection.
1. Absence Calendar for leave requests
If absences have been created that are to be applied for, you will see as a administrator, you will automatically see all requests, as well as approved and rejected absences of all users in calendar form directly in the Requests/Requests Approval menu, without having to configure anything specifically. The details are also displayed, e.g. Max Huber vacation, Max Huber sick leave.
In the Enterprise Plan, you can authorize administrators and/or team leaders to approve requests.
Depending on the authorization, team leaders can see all applications of the assigned team members in calendar form in the release menu under "Applications/Application release" (see Documentation for Authorizations).
For users, the menu item Request Approval does not appear.
2. Absence calendar when applying
A calendar is available under Requests/Vacation&Absence. You can enable separately for administrators, teamleaders and users which absences should be displayed. When requesting a vacation, you are thus already informed whether other colleagues are absent at the desired time.
2.1 Absence calendar view
If the appropriate settings have been made under point 2.2, you can switch the view between "Own" and "All" entries.
2.2 Configuration for administrators, teamleaders and users
To activate the absence calendar, go to the "Administration/Settings/General" menu, in the "Features" section you have to select "Absence Requests".
To activate the permissions for administrators and users you have to go to "Administration/Settings/Working Time" to the section "Absence Calendar".
Here you can also decide whether all absences are displayed or, for example, only the working time type "Vacation" or "Holidays". The latter is particularly helpful if the public holiday entitlement of employees varies due to working in different federal states. This makes it visible at a glance which employee will be absent due to a public holiday.
Note: The activation in these settings affect the calendar view under Requests/Vacation & Absence, as well as the private calendar links (see point 3).
In the Enterprise Plan you can additionally define whether employees can see only absences of their team, and/or absences of all employees.
3. Show absences in own calendar (Outlook, Google, ...)
Regardless of whether you use request functions for vacation and absences in timr, administrators and users can generate a private calendar link and thus integrate the display of absences directly into their own calendar (e.g. Outlook, iPhone, Google, etc.). This also requires configuration in Administration/Settings/Working Time as described in point 2.2.
Note: Each user must generate their own calendar link in the settings. To do this, go to your name on the left in the menu bar in your timr account and select "Settings".
With this link you can now integrate the absence calendar in your personal calendar. This will allow you to see all absences registered with timr.
If the absence calendar has been activated for team members (Enterprise Plan), then additional calendar links for teams are available in the personal area.
Marker 1: Under "Calendar" the personal calendars, i.e. only your own entries, of the time recording can be found. Click "Generate private calendar links" to generate the links.
Marker 2: Here you can copy your own absences, those of teammates, absences of all users and those of all teams individually to integrate them into your calendar.
Note: Neither in the calendar link of employees nor in the one of the administrator details about the entries of the colleagues are visible, all entries are displayed only with the information "Absent".
You’ll find detailed instructions on integration the timr absence calendar into your personal calendar here.