To optimize team organisation in your company you can configure an absence calendar of all users in timr.
1. Absence calendar for leave requests
2. Absence calendar when applying
3. Show absence in own calendar
1. Absence Calendar for leave requests
As an administrator, you will automatically see all requests, as well as approved and rejected absences of all users in calendar form directly in the Requests/Requests Approval menu, without having to configure anything specifically. The details are also displayed, e.g. Max Huber vacation, Max Huber sick leave.
A team leader (Enterprise Plan) sees all requests and absences of the team members assigned to him in calendar form under Requests/Request Approval, without having to specially configure anything for this. The details are also displayed, e.g. Max Huber vacation, Max Huber sick leave.
For users, the menu item Request Approval does not appear.
2. Absence calendar when applying
A calendar is available under Requests/Vacation&Absence. You can enable separately for administrators and users which absences should be displayed. When requesting a vacation, you are thus already informed whether other colleagues are absent at the desired time.
2.1 Absence calendar view
If the appropriate settings have been made under point 2.2, you can switch the view between "Own" and "All" entries.
2.2 Configuration for administrators and users
To activate the absence calendar, go to the "Administration/Settings/General" menu, in the "Features" section you have to select "Absence Requests".
To activate the permissions for administrators and users you have to go to "Administration/Settings/Working Time" to the section "Absence Calendar". Here you can also decide whether all absences are displayed or, for example, only vacations.
Note: The activation in these settings affect the calendar view under Requests/Vacation & Absence, as well as the private calendar links (see point 3).
3. Show absences in own calendar (Outlook, Google, ...)
Regardless of whether you use request functions for vacation and absences in timr, administrators and users can generate a private calendar link and thus integrate the display of absences directly into their own calendar (e.g. Outlook, iPhone, Google, etc.). This also requires configuration in Administration/Settings/Working Time as described in point 2.2.
Note: Each user must generate their own calendar link in the settings. To do this, go to your name on the left in the menu bar in your timr account and select "Settings".
With this link you can now integrate the absence calendar in your personal calendar. This will allow you to see all absences registered with timr.
Note: Neither in the calendar link of employees nor in the one of the administrator details about the entries of the colleagues are visible, all entries are displayed only with the information "Absent".
You’ll find detailed instructions on integration the timr absence calendar into your personal calendar here.
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