Reports and Analysis

One of the four major areas of timr is the "Reports" menu. In this menu you can find the "User Dashboard" (marker 1), the "Task Dashboard" (marker 2), "Working Time" (marker 3), "Project Time" (marker 4) and the "Drive Log" (marker 5).

Note: If you are using the Plus plan with budget features you also have the Budget Dashboard available.

It is possible to analyse the data for the current "day", "week", "month", "quarter", "year", in "total" or for a "freely" chosen period of time. You can choose a relevant period, just insert the data you want to see and the option will be "freely". If you select to show a "week", using the arrows "<" and ">" you can change individually between the "weeks". You can configure this time setting in all tabs of reports.

1.User Dashboard:

This dashboard shows the working and project times of each user. You can see at a glance which of your employees are working right now, where they are and what they are working on.

One look into timr saves you from permanent asking your employees on which project they are currently working etc. For example, if you receive a new request, you are able to identify who of your employees is currently near to that customer and you can send him immediately to the customer. This feature will save you a lot of time and money because you have everything at a glance.

Marker 1: The selected screenshot represents a User Dashboard with a weekly time frame.

Marker 2: Basically, you see the total hours of all users in the "Summary" section. You can see the working time and project time with details regarding attendance time and paid time off as well as billable and not billable project time. This is possible for one day, one week, etc. depending on what you have chosen.

For more information you can move to a specific user. Then you will see detailed graphs displaying the recorded working time and project time. The various working times and project times have different colours so that you have a better overview. Additionally you can see information with regard to the percentage of the different types of working time and project time.

You also have the possibility to see detailed graphs of working time and project time for all users at once. Just move to ‘Total’ and you will see the corresponding graphs.

Marker 3: The "Working times by type" indicates in which work time type he has worked. Here you can see what he has worked and where (office/business trip). In this example Thomas Amstrong has worked 33:54 hours in the office and 13:40 hours he was on a business trip.

Marker 4: In "Now Active - Working Time" you see at a glance which employee has punched in recently. You see also when he has started in the morning and how long he is already working. If GPS position tracking is active, you can also see where the employee was when he started and/or stopped a recording.

Marker 5: In "Now Active - Project Time" you see at a glance which of your employees works on which task, when he did started and how many time he already spent working on this task. Apart from the employee who edits the task, a brief description is shown. The start time and current duration appears when a project is still running. If GPS position tracking is active, you can also see where the employee was when he started and/or stopped a recording.

Marker 6: In "Now Active - Drive Log" you see at a glance which employee is tracking his mileage at the moment. You see also when he has started tracking mileage and how long he is already tracking. If GPS position tracking is active, you can also see where the employee was when he started and/or stopped a recording.

For Information about GPS see GPS Position Tracking.

Marker 7: If you want to delete a recording, choose the Menu and then "Delete". If you want to close time periods, no running recordings are allowed.

2. Task Dashboard:

In the "task dashboard" you can see immediately how many time was spent in the selected period (in this case in one month) for which task.

Marker 1: A certain relevant "time period" can be defined.

Marker 2: All treated projects/tasks of the selected period, in this example one month, are shown. In "Project time by task" you can see all in this month configured tasks, how much time it was worked on each task in the month (total) and a differentiation of this time in billable and non billable.

Marker 3: The "Project time by user" shows which employee has worked for how long on this task. You find again the total, the non billable and the billable time. In this example your company worked in total 57:16 hours for "Delta Work Inc". The employee Thomas Amstrong worked 42:16 hours on this task and Matt King 15:00 hours.

3. Working time:

In "Working time" you can evaluate and print all detailed data of all employees.

Marker 1: It can be configured a "relevant period".

Marker 2: The data which you want to see can be selected, the user, the "type" of working time, a "description" that has been made and whether the time registration has a "Status".

Marker 3: You can also define if and how the tracked times should be "rounded".

Marker 4: You can print and export the filtered data.

Marker 6: Here you can add working time.

Marker 7: If necessary, you can filter for inactive users by selecting "Show inactive users for selection".

3.1. Print/Export

timr allows to present the first collected and filtered data in the form of a report. The icon "Print/Export" (marker 4), offers you the possibility of a automatically created report containing the data. Because of previous configurations in "administration"/"settings" the report will be supplemented with the company logo and the company's address.

3.2. Add Time

timr allows any time to add a Working time. When an employee didn't have the possibility to track his working time, the time can be tracked retrospectively.

Clicking "Add Time" (marker 6) the working time box appears. Now you can define the "user" for whom you want to define this working time. The "type" of work and a detailed "description" of the activity (if desired) can be defined. You can enter the "start" of the time tracking, the "end" and a "break".

3.3. Selected Records

The feature "Selected Records" (marker 7) allows you to organize your entries. You can change the status of every single entry or you select which ones you want to edit and use the Bulk Operation. For further information about this feature, go to our article about Edit working time.

3.4. Show/hide history

timr provides the possibility to "edit", "delete", to "show or hide the history" and to set "Status" of the Working Time. This feature allows you to see any changes and to control all data. If you want to learn more about Show/hide history, check out the article on our support forum.

All recorded data are displayed and you can see each change. You can reproduce exactly when something has changed. For example In this screenshot "Meeting Delta" was added later.

NOTE: If you want to take a look at the current hours and vacation balance of your employees you have to go to the time account menu. There you can also balance a period, make corrections and look at a preview of the time sheet. You'll find more infos about the time account here.

4. Project Time:

The tab "Project Time" shows the tracked tasks/projects. You can evaluate all tasks/projects and print reports.

Marker 1: You can determine the relevant "time period".

Marker 2: Project times can be filtered by a selected "user", a selected "task" or other criteria.

Marker 3: The tracked project time can be "rounded" in any amount and you can define if the time is "billable" and if the project has "status".

Marker 4: You can print and export the filtered data.

Marker 5: Here you can add project times manually.

Marker 6: If a project or a part of it is finished already you can display this in timr by locking a task. (Note: At the moment this feature only is available as public beta. For further information please contact our support at info@timr.com)

Marker 7: You can also filter for inactive users and tasks.

4.1. Print/Export

4.2. PDF report grouped by users or tasks

For the PDF export you can choose to group records by users or tasks.

Go to "Print/Export" > "PDF". There you can choose "Grouping by users". Users who have tracked time for the chosen task or time period will then be listed with their records on the PDF report.

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You can choose to group records by tasks when creating a PDF report.

If, for example, you want to create a report for a client where all records are listed per specific task performed choose "Grouping by tasks".

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4.3. Report with signature lines

In the timr account settings in the menu "Administration/Settings" in the section "Reports/Project time report" you can configure that lines for the signatures of client and employee are added to the project time report.

A project time report can thus be directly confirmed by signature at any time.

4.4. Exports with hourly rates

In the Plus Plan you have the possibility to create report exports with hourly rates for Excel and CSV.

To activate this option go to “Administration/Settings” to the “Budget” area. (Don’t forget to save your settings!)

4.5. Add Project Time

timr allows any time to add a Project time. When an employee didn't have the possibility to track his project time, the time can be tracked retrospectively.

Clicking "Add Project Time" the project time box appears. Now you can define the "user" for whom you want to define this project time. The "task" and a detailed "description" of the activity (if desired) can be defined. You can enter the "start" of the time tracking, the "end" and a "break". In addition, you can define if it is "Billable" or "not".

4.6. Selected Records

The feature "Selected Records" (marker 7) allows you to organize your entries. For example, you can change the status of every single entry or you select which ones you want to edit and use the Bulk Operation. You will find further info on bulk operations in Edit project time.

4.7. Show/hide history

timr provides the possibility to "edit", "delete", "show or hide the history" or "set status" of the Project Time. This feature allows you to see any changes and to control all data.

5. Drive Log

timr drive log provides a detailed list of the fleet and its use by the employees. You can evaluate and print the tracked data to your company's fleet. The feature "Print/Export" offers you the possibility to create a PDF file with a history, which is required from the register office.

Marker 1: You can select a "relevant period" for the report. You can choose the "user", the "car", the "Route/Purpose/Visited", if it was a "Business" trip and if the track is "locked" (unchangeable). The recorded times can be "rounded" in the desired form.

Marker 2: The "filtered" data are shown and you can print them in form of a report or export them.

Marker 3: Click "Print/Export" and you can choose a file.

Marker 4: You can "add another drive log" and set status to "selected records" (marker 5).

Marker 6: If necessary you can also filter for inactive users and cars by enabling them for selection.

5.1. Print/Export

timr allows to present the first collected and filtered data in the form of a report. The icon "Print/Export" (marker 3), offers you the possibility of a automatically created report containing the data. Because of previous configurations in "administration"/"settings" the report will be supplemented with the company logo and the company's address.

A special timr feature is to create a drive log report in a "PDF file with Revisions". To do that click, as shown in the screenshot, "PDF with Revisions". The PDF file contains all information needed for the register office.

5.2. Add Drive Log

timr allows any time to add a Drive Log. When an employee didn't have the possibility to track his drive log, the time can be tracked retrospectively.

Clicking "Add Drive Log" the drive log box appears. Now you can define the "user" for whom you want to define this drive log. A "car" can be selected. You can enter the "Start Time" of the time tracking and the "mileage reading at the end".

The "End time" and the "mileage reading at the end" of the tour can also be entered. In addition you have the option to insert the "Route" , for example Vienna to Munich.

The "purpose" can be specified, like a customer visit, a preliminary discussion,etc. You can define whom you've "visited" for example, which customers, which company. Last you can determine if it was a "Business" trip . All these data provide you to get at any time any information you need.

5.3. Bulk operations

You have the possibility to edit more than one entry at once. Just select the entries concerned. You will then have available the option "Selected Records" where you can, for example, change the status of all selected records. For further information about this feature, go to our article Status Flags - Accounting.

Contents

1.User Dashboard:

2. Task Dashboard: