In the "Administration/Settings" menu you have advanced settings for working time tracking.
1. Working Time
1.1. Recording time
The "Recording time" setting is a very important option for you as an entrepreneur. Here you can specify whether your employees can change the recording time independently (for example, if a job takes longer, or the employee forgets to press pause once) or that the employees can not change it but only administrators or team leaders (in the Enterprise plan).
1.1.1 Changeable by user
In this setting, users may change their own time entries independently and add or delete times.
1.1.2 Changeable by team leader (Enterprise Plan)
This option is only available in the Enterprise Plan. Team leaders can change, add or delete times for employees assigned to them. If the team leader himself is a member of his team, he can also edit his own entries.
1.1.3 Changeable by administrator
With this setting, only administrators can edit the entries of employees, unless an individual restriction has been made for specific administrators.
Usually, we recommend starting with "Recording Time" = "Changeable by user" at least within the first 2 weeks. During this time, each employee can get used to timr and it's instantaneous time tracking approach. It's very convenient if you realize at 8:30 that you've forgotten to start at 8 and you can simply correct your fault without having to bother anybody else to correct the fault.
Note: Every modification of the entries is marked with the symbol: There is no possibility to manipulate an entry without getting marked the change.
1.2. Display Minutes as
Here you can set how the minutes should be displayed in the time sheet. We recommend to display the minutes in the time sheet in decimal because this makes it easier for you to sum up the time. To give an example seven hours forty-five minutes would look like either in "minutes", 7:45 or in "decimal" 7.75.
1.3. Allow Working Time Recording via Mobile App
By default, this setting is activated, time recording is possible via the mobile app. If all employees should only record working times via the web app, for example because they do not work on construction sites, then you can disable recording via the app.
Note: This setting only affects the mobile apps (iOS and Android). Time recording via the terminal is not affected by this setting.
2. Absence Calendar
You have the possibility to display vacation entries as well as paid time off and unpaid time off in your calendar. You can choose if this calendar is only available for admins or for all users. More information: Absence calendar view and calendar link sharing.
In the Enterprise Plan, you can specify whether employees can see their own absences, the absences of team members, and/or the absences of all employees in the calendar, and toggle between views.
3. Absence Requests
In this setting, you can specify whether you, as the administrator, want to receive an email notification when an employee submits a leave request.
The request approval is grayed out. This means that you, as the administrator, must always approve the requests.
In the Enterprise Plan, you also have the option for Team Leaders to approve requests and/or receive email notifications when a leave request is submitted by a team member.
Therefore, the choices in Enterprise Plan look like this:
- Request approval is either by administrators or team leaders, or both. However, one selection is mandatory.
- The email notification for approval can go to either administrators or team leaders, both, or neither.
timr offers an automatic check of the working times. In this process, the recorded times are checked for plausibility. The following settings are available:
4.1. Check overlaps
If you activate this function, timr supports you in checking the working times with regard to overlaps. For example, if a day is clocked in from 8 - 12:50 and manually clocked from 12:30 to 17:00, timr will detect this overlap and notify you. You can find more details in the documentation about overlaps.
4.2. Validate Working Times
This function supports you in the administration of the hours and vacation account. timr checks the working time rules and alerts you to missing working time entries or possible incorrect bookings. For more details, please refer to the documentation on automatic review of working times.
4.2.1. Validate all Rules
All rules are checked when the slider is green.
4.2.2 Individual setting which rules are checked
By deactivating the green slider (see marking) you get a list of all checkable rules. You can scroll through the list and define the checks individually.
5.1. Location tracking in timr Apps
For time tracking with the timr app on your smartphone location tracking is available. If activated, the position for the start and end time is tracked.
In the settings of your timr account you can define general rules for position tracking.
There are several options available, for example, you can define that location tracking is mandatory.
Per default location tracking is disabled.
You can find further details about these settings in our help center article about Settings for position tracking.