Advanced Configuration Project Time

In the "Administration/Settings" menu you have advanced settings for project time tracking.

1. Project Time

2. Validations

3. Central Configuration of Apps

   3.1 Set Location Tracking for timr Apps

   3.2 Set Recording Mode for the timr Apps

   3.3 Configure Task Selection for Apps

4. Custom Fields of Tasks

1. Project Time

1.1. Recording time

This is a very important option. Here you can choose if the employees can independently change the recording time or not. For example, if the employee has forgotten to start it's work at 8 o'clock but he has forgotten to start time tracking, he can still start time tracking and change the start time to 8 o'clock as soon as he realizes his mistake. He could also edit the break time if he has forgotten to pause. If you decide that the employee can't change it, only the administrator can edit the record afterwards and the employee has to inform the administrator in order to make the changes for him.

Usually, we recommend starting with "Recording Time" = "Changeable by user" at least within the first 2 weeks. During this time, each employee can get used to timr and it's instantaneous time tracking approach. It's very convenient if you realize at 8:30 that you've forgotten to start at 8 and you can simply correct your fault without having to bother anybody else to correct the fault.

• Note: Every modification of the entries is marked with the symbol:  There is no possibility to manipulate an entry without getting marked the change.

1.2. Show all Tasks

Here you can choose if each employee can see all tasks or just those tasks assigned to him/her. If you want that employees only see their assigned tasks choose the option ‘No’.

1.3. Recording billable

You can determine if the property ‘billable’ of a task can be changed by the employees or if you want to set as default that no change is possible. If you define the ‘Recording billable’ to ‘Changeable by User’ the employee can edit the billable flag on his/her project time records. If you choose ‘Changeable by Administrator’ only the administrator can define if a task is billable or not. In this case the employee can only use the default value which was configured for the task itself.

1.4. Allow Project Time Recording via Mobile App

By default, this setting is activated, project time recording is possible via the mobile app. If all employees should only record project times via the web app, for example because they do not work on construction sites, then you can remove this activation. 

2. Validations

timr offers an automatic validation of the project time. Thereby the recorded times are checked for plausibility. There are 2 settings available:

2.1. Check overlaps

You can enable the option for checking overlaps in project times. timr will automatically display a warning if overlaps are detected.

2.2. Check associated working times

You can also check if a corresponding working time has been recorded for the project time.

timr will alert you to missing working time entries or possible incorrect bookings. More information about the warnings can be found here.

3. Central Configuration of Apps

As an administrator, you can specify settings for the mobile apps via the web application. Individual configuration via the mobile apps is then no longer possible.

3.1 Set Location Tracking for timr Apps

When tracking time via the timr app on your smartphone, you have the option to include the position, i.e. the location, when starting and stopping an entry. (No live tracking!)

You define the general rules for position recording under "Administration/Settings/Project time". Define whether position recording is required to be able to record times with the app on the smartphone and how large the position radius should be. By default, location capture is disabled.

For more info on this setting, see our docu-article on Settings for Position Tracking.

3.2 Set Recording Mode for timr Apps

Recording modes can be configured either individually via the mobile app, or centrally via the web app.

If the settings were defined by the administrator via the web app, an individual selection via the mobile apps is no longer possible.

Detailed information about the selection of recording modes and setting in the app can be read here:

-> for iPhone

-> for Android

The choices are:

A. Recording mode: Classic

Provides the most flexibility and allows individual recording of working time and project time.

B. Recording mode: Combined

In the Combined working and project time setting, you can record either working time only or working time and project time together. So working time is mandatory, project time is optional.

C. Recording mode: Strict

In this mode, working time and project time are recorded together.

3.3 Configure Task Selection for Apps

Marker 1: Activate this slider to see the  configuration of the task selection.

Marker 2: Drag your desired selection to the "Selected" column and set the order.

Marker 3: Automatically open the task selection when "Start Project Time" is selected.

Marker 4: Automatically start recording when a task is selected without having to select "Start".

Further information on task selection, if the setting has not been defined centrally by the administrator:

-> Task selection in the iPhone app

-> Task selection in the Android app

4. Custom Fields of Tasks

Tasks can be extended with up to 3 custom fields. These fields are available when creating tasks in the properties. For more information on creating tasks, click here.